PRESENT: Mrs Diane Bratt (Chairman), Messrs Rick Atkinson, Ian Asbury, John Harper, Simon Verdon, Mrs Joyce Cox, Mrs Ann Lyons and Mrs Rhoda Woodward.

IN ATTENDANCE: Helena Scott (Clerk)

APOLOGIES: were accepted from Mr Keith Mitchell and Mr Ivor Burgess and for late arrival were received from Mr Simon Verdon and Mrs Diane Bratt.

It was agreed that Mr John Harper would chair the meeting until the arrival of Mrs Bratt.

Action
08/051.
MINUTES

The Minutes of the meeting held on 25 March 2008 were taken as read, duly adopted and signed.

Mrs Bratt arrived and took the chair.

08/052.
ACCOUNTS

Accounts for payment

It was agreed to pay the following accounts:

Grundon Waste Management Ltd - bins for day of dance £258.50

Clerk's Pay - April 2008 £512.54

The following transfer of funds was authorised:

From Barclays Current Account to Barclays Saving Account (Half year precept) £14,603.00

Receipts and payments summaries for year ended 31 March 2008

The Receipts and Payments Summary for Year Ended 31 March 2008 was approved by Council and signed by the Chairman and Responsible Financial Officer.

Bank reconciliations and cash flow summary to 31 March 2008 had been circulated for information.

08/053.
APPOINTMENT OF NEW CLERK/RESPONSIBLE FINANCIAL OFFICER

It was agreed to accept the recommendations of the appointment group and to appoint Pam Haynes as the new Clerk/Responsible Financial Officer with effect from 1st May, starting on a salary of £8.08 per hour. The Contract and Job description were agreed. Diane Bratt would liaise with Helena Scott and Pam Haynes about the handover period and transfer arrangements. A risk assessment of the new Clerk's working environment should be considered.

08/052.
THE LAKES

A quote for the removal of fallen trees and re-positioning of felled poplar timber from Acremans Arboricultural Services for £250 was agreed.
A request for a memorial seat with carved name to be placed at the Lakes had been received. Agreement to a seat was given in principle and the Lakes Committee will consider further whether it was advisable to have carving on the bench.
Dredging at Lakes - Rick Atkinson reported that he had met with an expert in river and lake banks, Chris Booth, concerning the silting up of the Lakes. He has recommended creating a barrier along the edge away from the public path to hold the silt in bays. He will need to carry out a survey to say how much silt there is and how much barrier will be needed, before getting quotes to carry out the work. It was agreed to pay for a survey at a cost in the region of £550. It was also agreed to pay for the mileage for that day's meeting at around £70.00. An invoice will be sent to the Clerk.

08/054.
CORRESPONDENCE

Parish and Town Councils -Influenza Pandemic Planning Workshop 30 April - noted.
Oxfordshire Strategy for Change Consultation Documents - response due 9 May - noted.
Oxfordshire Playing Fields Association - Seminar on Play and Sport Facilities 14 May - it was agreed that Rick Atkinson would attend.
Mike Adams - Gate at Entrance to Allotments - it was agreed that advice should be taken as this is in a conservation area and put on the agenda for the next meeting.
Highways - Timber Posts in Round close Road - it was agreed to write back to Ian Clarke for more information.

08/055.
VERY URGENT BUSINESS

Teenage Facilities - it was agreed that the Clerk would send a letter to the Football Club asking them to move their equipment from the side of the Field to nearer the pavilion and to follow up finding a company to rebuild the equipment on the Lucy Plackett Field.

The meeting closed at 8.00 pm

Next Meeting: Tuesday, 13 May 2008, 7.30 pm, Church House