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| MINUTES OF THE MEETING OF ADDERBURY PARISH COUNCIL HELD AT CHURCH HOUSE, ADDERBURY ON TUESDAY, 13 MAY 2008.
IN ATTENDANCE: Mrs Helena Scott (Clerk) and Mrs Pam Haynes (Clerk) APOLOGIES ACCEPTED FROM: Mr Keith Mitchell, Mrs Ann Lyons, Mr Ivor Burgess,
Action Those present signed the Declaration of Acceptance of Office forms.
It was proposed by Joyce Cox, seconded by Rhoda Woodward and unanimously carried that Diane Bratt be re-elected as Chairman.
It was proposed by Joyce Cox, seconded by Rhoda Woodward and unanimously carried that David Griffiths be elected as Vice-Chairman.
Ian Burgess had applied to be co-opted and this was agreed. It was reported that a further three members were required and one person had just applied in writing. It was decided that although this had been advertised on the Website an advertisement would also be placed in the Banbury Guardian and a notice would be put up on the notice boards. The three vacancies will be filled at the next meeting in June.
A number of changes were agreed and a full list of representatives and committee members is appended in the minutes. It was agreed to amend the bank mandates and the cheque signatories would be: David Griffiths, Rhoda Woodward and Diane Bratt, with the new Clerk being the counter signatory. Helena Scott reported that the cemetery bins needed to be put out on a Thursday evening ready for collection on a Friday. It was agreed to ask Ian Asbury if he would be prepared to do this. Joyce Cox agreed to go on the Planning Committee and it was agreed for her to go on a course in this regard. A Play Equipment Committee was discussed and it was felt that the committee should involve the teenagers. It was also agreed to ask Ian Asbury if he would be prepared to go on this committee. Traffic Calming Committee - it was agreed to write to the representatives to see if they wished to stay on the committee. Affordable Housing Committee - it was agreed to write to Simon Verdon to see if he wished to stay on this committee. Representatives of Outside Bodies - it was agreed to write to Keith Mitchell, Rick Atkinson and John Harper to see if they wished to remain. A letter had been received from CPRE inviting a Parish Council member to sit on the Banbury District Committee for CPRE. It was agreed that the clerk would respond asking them to contact Joyce Cox. It was agreed to appoint Mr B Rollerson as the Internal Auditor for 2008/2009.
The minutes of the meeting held on 23 April 2008 were taken as read, duly adopted and signed. 08/ MATTERS ARISING FROM THE MINUTES OF 25 MARCH & a) Flood Alleviation - Diane Bratt reported that a letter had been received from Tony Brummell at Cherwell District Council stating they were looking to remove the obstructions at the Mill and that they were pursuing Thames Water about the removal of the sewer from Dog Close bridge. It was agreed to reply to Tony Brummell saying the Parish Council were in support of this and ask for clarification. b) Bench at Cemetery - Helena Scott reported that the old wooden bench had been removed and Diane Bratt agreed to follow up on the siting of the new memorial bench. c) Oak style in Church Lane - A letter had been received from Dick Stuckey thanking the Parish Council. d) Lakes - Helena Scott reported that a quote had been received from Amenity Water Management for the lake survey in the amount of £920. It was agreed that the Parish Council would be prepared to pay £480 for the survey but only if that included the costs of the report and approximately £70 travel costs for the original meeting on 23 April. Rick Atkinson is liaising with Amenity Water Management.
There were no members of the public present.
All trustees declared an interest as Trustees of Lucy Plackett Field. a) Accounts for payment The following accounts were approved as paid: Rascal Horticultural Services - Cemetery & Allotment Maintenance (April)
Thames Water - Allotments - 15.4.08 - 16.04.08
G & S Window Cleaning Services
£199.74
ORCC - Renewal of Membership 2008/2009
The following transfer of funds was authorised: From Barclays Savings Account to Barclays Current Account
Bank reconciliations as at 13 May 2008 and Cash Flow to 30 April 2008 had been circulated for information. b) Annual Return for the year ended 31 March 2008 i) The Statement of Accounts - (Section 1) - was approved. c) The Fidelity Guarantee - was revised and it was agreed to keep it at d) The Lucy Jane Plackett Charity Receipts and Payments account & 08/ David Griffiths declared an interest in planning application 08/00871/F as a neighbour. a) Planning Applications - No observations had been made by the Planning Committee in respect of the following applications: 08/00606/F Brian Cornley 08/00695/LB Mr Alan Trew 08/00901/F Mrs H hunt
08/00350/LB Richard Forster 08/00606/F Brian Cornley 08/00683/LB Mr T Harrington 08/00644/F Mr K Steel 08/00661/F Mr Jacobs 08/00696/LB Colin Astley
PLAY AREAS All councillors declared an interest, as Trustees, in the Lucy Plackett field. a) Day of Dance Joyce Cox asked the Clerk to send a letter to the Day of Dance Committee to thank them for clearing up after the Day of Dance. The problems that were encountered on the Day of Dance were discussed and it was agreed that the Clerk would write to the Police asking for their suggestions on how it could be managed more effectively next year. It was also agreed that for the future it might be worth writing to Tony Baldry and asking that he requests, on our behalf, Police presence at any future events. b) Inspections Joyce Cox reported there were no problems at the Lucy Plackett play area. Graham Harris had informed Helena Scott that at The Rise play area the Spring Seat was loose and it could be tightened with an Allen key, a fence panel had been kicked out, and there was graffiti on the slide. It was agreed to ask David Chandler to quote for repairing the fence and to ask Cherwell DC to remove the graffiti. At the same time they could be asked to remove the graffiti at the passage from Keytes Close to Long Wall and the back of the Lucy Plackett Activity Centre. c) Teenage Facilities - Pam Haynes reported that she had contacted three companies with regards to re-siting of the Rise play equipment at Lucy Plackett. This to be followed up and reported back at the next meeting. The possibility of putting in further equipment such as an obstacle course or skateboard park at the Lucy Plackett was discussed. It was decided that the Clerk would obtain information and pass on to Diane Bratt. Rick Atkinson was attending a course on play facilities and he would be asked to report back at the next meeting.
All grant applications were agreed as follows: Adderbury Brownies Adderbury Guides 1st Adderbury CUB Scout Group 1st Adderbury Scout Group Adderbury Gardening Club Banbury West End Tennis & Squash Club Adderbury Park Football Club Adderbury Morris Men & Adderbury Village Morris Men (Joint application)
It was reported the notice board in Rochester Way needed to be replaced as it was beyond repair. The Clerk circulated details of different types of boards and costs and it was agreed to ask her to investigate any possible cheaper options. The Clerk would also contact the residents of the house to see if they had a preference on the type of notice board.
a)
It was agreed to ask Jeff Moore if he would act again as judge for the award of the Allotment Millennium Cup 2008. It was reported that the request for sheeting to the allotment gate is not a conservation issue but is a planning issue and the clerk would look into this and report back at the next meeting.
LUCY PLACKETT FIELD All councillors declared an interest, as Trustees, in the Lucy Plackett field.
An e-mail had been received from Tony Crisp at Cherwell District Council asking for the Parish Council to suggest names for two apartment blocks and the road. It was decided to investigate historical local names and to respond saying this would be discussed at the next meeting.
HOLLY BUSHES ON THE GREEN A request had been received from Mrs Woodall via Rick Atkinson asking if the 2 variegated Holly bushes on the green opposite the Institute could be attended to. It was agreed to reply to Julia Woodall asking that she contact the Green Committee about her concerns on the Holly bushes but that nothing could be done until the Autumn.
OXFORDSHIRE VILLAGES OF THE YEAR COMPETITION 2008 This was discussed and it was decided to pass on to Nigel Randall for consideration.
RISK MANAGEMENT It was decided to put this on next month's agenda when more councillors would be present. It was requested that Rick Atkinson clarify how the scores were produced in the Risk Analysis sheets.
Diane Bratt declared an interest as resident off the Aynho Road. Oxfordshire Highways - A letter had been received confirming that due to the new development on the B4100 Aynho Road it was proposed to extend the 30 mph limit from the A4260 to just west of East End Lane. All at the meeting were in favour of this.
A letter from Keith Mitchell, Leader of Oxfordshire County Council was circulated. 08/ An e-mail had been received from Rick Atkinson on Third Party Funding for the Institute and requesting a grant. It was decided to respond to Rick Atkinson asking him to set out the request more clearly and it would then be included on the agenda for the next meeting.
The meeting closed at 10.00 pm Next Meeting: Tuesday, 24 June 2008, 7.30 pm, Church House |